CREATING AN EFFECTIVE PRODUCTION SPEC SHEET aka RFP

To ensure you can make an apples to apples comparison of each company’s bid on your project create a spec sheet outlining what you envision needing for your production.

There are four phases of production.  Each one has its own unique requirements and equipment.  To make sure you get it all on the table specify what you want in each phase of the production.

 

Here is an example of a SPEC SHEET FOR A PROPOSED PRODUCTION

 

PRE-PRODUCTION

 

2 trips to client (Atlanta, GA) for pre-production meeting and location scouting.

3 days of Producer research and scripting.

 

PRODUCTION

2 Videographers for 2 days on location in Atlanta (interviews only).  One videographer for remaining two days.  All 3 locations are situated within a half hour drive from client’s corporate HQ in Atlanta.
Producer and Production Assistant for all days of shooting.
Teleprompter for 2 days of field shooting only.
Hair and Makeup Artist for all four days.

POST PRODUCTION

Editor and Producer complete Post Production.  Please send web links to editors’ work.
Deliver to client Rough cut at least two weeks before final cut deadline (May 25, 2012)
Royalty Free Music Only
1 Voice Over Performer (non-union)

 

DELIVERABLES

Project will be edited on Final Cut Platform.
Full Copy of final project will be delivered to client on a suitable hard drive.
Digital Copies of Long and short version of project (5 and 8 minute versions) will be delivered to client electronically. 

 

Final Note – Include all travel in budget.  Max Corporate Per diem allowed- $175 night.